Effective Date: July 3, 2025

 

1. Introduction

S4YC is committed to safeguarding the privacy of all individuals who interact with our services, including children, parents, staff, and website visitors. This policy outlines how we collect, use, and protect your personal information in compliance with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. Information We Collect

We may collect and process the following types of personal data:

• Children’s Information: Names, dates of birth, medical details, dietary requirements, and attendance records.
• Parental/Guardian Information: Names, contact details, and billing information.
• Staff Information: Employment details, qualifications, and DBS checks.
• Website Usage Data: IP addresses, browser types, and pages visited (collected via cookies)

3. How We Use Your Information

Your personal data is used to:

• Provide childcare and educational services.
• Maintain accurate records for safeguarding and regulatory compliance.
• Communicate with parents and guardians regarding their child’s care.
• Process payments and manage accounts.
• Improve our services and website functionality

4. Data Sharing

We do not sell or rent personal data. However, we may share information with:

• Regulatory Bodies: Such as Ofsted and local authorities, for compliance purposes.
• Healthcare Professionals: In case of medical emergencies.
• Law Enforcement: If required by law or to protect the rights and safety of individuals.

5. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or destruction.

6. Data Retention

Personal data is retained only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.

7. Your Rights

Under the GDPR, you have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate data.
• Request deletion of your data, subject to legal obligations.
• Object to or restrict certain data processing activities.
• Withdraw consent where processing is based on consent.

8. Cookies

Our website uses cookies to enhance user experience. Cookies collect information about browsing behavior but do not identify individuals. You can manage cookie preferences through your browser settings.

9. Contact Us

For any questions or concerns regarding this privacy policy or your personal data, please contact:

Data Protection Officer
S4YC – Childcare and Sport Education
Hooton Nursery, Hooton Road, Hooton, Cheshire, CH66 1QU
Email: info@s4yc.co.uk
Phone: 07734 705559